Attachment A

Questions and Answers Regarding the TANF Summer Youth Program


  1. Will there be TANF funds available for Summer Youth Employment and Training programs?

    Yes, $25 million in TANF Surplus funds have been made available to local workforce investment areas to run a Summer Youth Employment Program. The budget appropriation language for the TANF summer program allows local areas to provide services to needy families whose income does not exceed 200% of the federal poverty level.

  2. What are the start up and end dates for the program?

    The Summer Youth program is conducted during the summer vacation months.

  3. How will funds be allocated to the local workforce investment areas?

    Funds will be distributed based on the WIA Youth Allocation Formula. See the attachment for allocations by area.

  4. Who, at the local level, will be recipients of the funding?

    As established under the Workforce Investment Act, the chief elected official in a local area is the local grant recipient. The entity that has been designated as the fiscal agent for the WIA Youth funds will serve as the fiscal agent for the TANF Summer funds.

  5. How will local areas be able to draw down the TANF funds?

    Local Areas will continue to utilize the same cash draw down procedure currently used.

  6. Are there any cost limitations associated with the TANF Summer Youth Program Funds?

    Yes, not more than 15% of the funds made available may be used for program administration. Examples of administrative costs include: salaries and benefits of staff performing administration and coordination functions; preparation of program plan, budgets, and schedules; and monitoring of programs and projects.

  7. When can locals anticipate receiving funding?

    The Governor has signed the emergency appropriation bill. The Department of Labor's Office of Contract Review Expenditure and Control (OCREC) has prepared the necessary Notices of Obligational Authority (NOAs).

  8. How are these funds intended to be used?

    These funds will be utilized in accordance with both the first and third stated purposes of the TANF Block Grant which are: to provide assistance to needy families; and to prevent and reduce the incidence of out of wedlock pregnancies by engaging youth in meaningful activities.

  9. When will local planning guidance be issued and when will local plans be due for this summer program?

    This will serve as the local planning guidance. No other planning requirements will be necessary.

  10. What specific activities can be funded under this program?

    Allowable activities under TANF are:

  11. How will local areas determine eligibility for the TANF Summer Youth Program?

  12. Locals can utilize the income up to 200% of the federal poverty level provision allowable under the TANF state plan. If the local area has a process in place for determining eligibility for this youth summer employment program, that process can be used instead of the TANF Youth Services Application/Certification forms. If such a process is not in place, eligibility will be determined using the TANF Youth Services Application/Certification. (The forms are attached to this technical advisory.) TANF prohibits the automatic eligibility of individuals based on JTPA definitions of family of one for individuals with disabilities and individuals in foster care. Notwithstanding the JTPA definitions, these individuals may be determined eligible in the TANF Summer Youth Program based on family income of up to 200% of the federal poverty level.

  13. Are individuals in foster care eligible for services based on their foster care status?

    These individuals are not considered categorically eligible for services under this funding stream. However, these individuals could be considered as a household of one for eligibility purposes and, therefore, only the youth's income would be reported for eligibility. It should also be noted that a foster child does not need a plan to return home to be eligible for services.

  14. Is there an age limitation for youth that can be served under the TANF program?

    Yes. Only TANF eligible youth under 18, or age 18 if the individual is a full time student, may be served with TANF funding.

  15. If a young person enrolls and is 18 years old and in-school but graduates by the summer, is that person still eligible?

    If the youth was 18 and in-school at the time of the enrollment, yes, the youth would be considered eligible. Certification is only required every 12 months.

  16. Must participants of the TANF Summer Youth Program be eligible to receive TANF benefits/cash assistance?

    No. The appropriation language allows this funding to support not only those in receipt of benefits/cash assistance but also those eligible youths whose incomes are up to 200% of the federal poverty level.

  17. What are the eligibility criteria for TANF 200% Non-Assistance Programs?

    Participants must meet all requirements outlined below.

  18. What are the 200% of Poverty Standards for PY 2001 that must be utilized in determining eligibility?

    Family Size Annual Income
    1 $17,180
    2 $23,220
    3 $29,260
    4 $35,300
    5 $41,340
    6 $47,380
    7 $53,420
    8 $59,460

    PLEASE NOTE: For family units with more than eight members, add $6,040 for each additional family member.

    Please note: The attached Local Commissioners Memorandum titled TANF Services for Individuals and Families with Incomes up to 200% of the Federal Poverty Level, dated September 27, 2000 includes 200% of Poverty Income Standards for Program Year June 1, 2000 through May 31,2001. Poverty guidelines for program year 2001 must be utilized for the 2001 TANF Summer Youth Program.

  19. Under JTPA, an individual with a disability whose own income met the requirements of economically disadvantaged but who was a member of a family whose income did not meet such requirements was eligible for services as a "family of one." Will these TANF funds allow participation utilizing this criteria?

    No

  20. Can youth with alien status be served under this TANF Summer Youth Program?

    Certain aliens are not eligible to receive services supported by TANF funding. Therefore, procedures are to be implemented to check citizenship/immigration status. Desk and client aides are available as Attachment C of this Technical Advisory. Where appropriate, referrals of aliens can be made to other programs for youth employment assistance.

    WIA funds can be used to provide services to lawfully admitted permanent resident aliens, refugees, asylees, and parolees, as well as any other immigrant authorized by the Attorney General to work in the United States.

  21. What forms should be used for application and intake?

    If the local area has in place a process that accurately determines eligibility for this youth employment program, that process can be utilized in place of the TANF Youth Services Application/Certification form. The attached TANF Youth Services Application/ Certification forms (Attachment F) must be used to establish eligibility if a process is not in place to determine eligibility otherwise. If the local area elects not to use the TANF Youth Services Application/Certification forms, the attached citizen status form (see Attachment C) must be signed by the counselor or intake person and the applicant verifying the applicants citizen status. If participant attestation is used to determine income eligibility standards, parents will need to sign an income eligibility document.

  22. What is the fiscal reporting responsibility of the local area?

    Areas must be prepared to report expenditures on TANF allowable activities. The attached 3148A form (Attachment D) must be utilized for this purpose. Local fiscal agents must adhere to OMB Circular A-87 for allocating costs.

  23. When is the program report due and where should it be sent?

    Attachment H has been revised to accommodate the submittal of program data. It should be completed to reflect total program data and submitted with the final Expenditure Report Form (3178A) and Report on TANF and TANF Maintenance of Effort Programs (DOL-4727A) by November 15, 2001, to:

    Robin Holmes
    NYS Department of Labor
    Workforce Development and Training
    State Office Campus
    Building #12, Room 425
    Albany, New York 12240

  24. What are the performance requirements?

    Each local area shall establish written program goals and objectives, such as:

  25. Who will provide oversight for the program?
    The NYSDOL's Workforce Development and Training Division will have oversight and monitoring responsibility. Therefore, your current State Representative will perform all program oversight reviews, and your Financial Oversight and Technical Assistance representative will advise you on fiscal matters.
  26. Can WIA and TANF Funds be blended for direct program costs?

    LWIAs must consider both the cost allocation and program/performance implications in blending the TANF funds with the WIA funds. If $1 of WIA money is spent on a youth, WIA performance must be reported. Direct program staff funded with both WIA and TANF will require all youth to be counted in WIA performance. However, you will be allowed to fund direct program costs exclusively to TANF funds even when the wage subsidies are paid by both TANF and WIA funding. The exception to this scenario is when the WIA enrollee is not TANF eligible such as, when they do not meet the alien or age requirements of TANF. Direct program costs would include staff time such as, for counselors, supervisors, case managers, etc. who will provide direct service to youth.

  27. Can wage subsidies be blended with both TANF and WIA funding?

    Yes. The LWIAs can choose which funding source will pay for the wage subsidies for the summer youth program. LWIAs can plan on using WIA funds to support only those summer youth that are WIA eligible and expected to continue in WIA year-round youth programming, and follow-up services or youth not eligible for TANF services, but WIA Eligible, and therefore, will be counted in the WIA performance outcomes/measures.

  28. Can a counselor provide job search counseling to 10 kids – 5 TANF programs and 5 WIA funded, and allocate those costs?

    According to OMB Circular A-87, this would be allowable. Performance outcomes would be for only those that have been enrolled in WIA.

  29. Can administrative costs be blended?

    Normal administrative costs must be costs allowed in conformity with OMB Circular A-87.

  30. Will local areas receive these funds next summer?

    These TANF summer funds are not meant as a permanent long-term solution to the changes in youth programming under WIA. Local areas must continue to devise and implement a year-round comprehensive program for youth.

  31. What is the Summer Youth Program 200% Provider Certification Agreement?

    The agreement outlines provisions of program implementation that the operator must concur with and implement. The form should be printed, signed and submitted by July 1, 2001. Send signed agreements to:

    Margaret Moree, Director
    Workforce Development and Training Room
    New York State Department of Labor
    State Office Campus, Bldg. 12
    Albany, New York 12240

  32. When a minor who is part of a public assistance household earns wages through a summer youth employment program do these wages impact the family's eligibility?

    No, wages earned by a minor through a summer youth employment program are exempt and disregarded as income and resources in determining continued eligibility for public assistance.

  33. How can the receipt of HEAP be used to determine income eligibility?

    If the individual has received a HEAP benefit since the previous November 1st, then they would be considered income eligible for 200% purposes.

  34. The TANF Youth Services Application requires a signature in Section Four. Who may sign this application?

    The application must be signed for all minor youth. If the minor youth resides with a parent or caretaker, that individual should sign the application.