|TO:||Chairpersons of Local Workforce Investment Boards
Chief Elected Officials
WIA Grant Recipients
WIA Fiscal Agents
WIA Local Area Contacts
|SUBJECT:||Timely Submission of WIA and TANF Summer Youth Financial Reports - Revised Information|
|PURPOSE:||To update the policy for timely and accurate submission of WIA and TANF Summer Youth Monthly Financial Reports
A review by the U.S. Department of Labor cited the NYS Department of Labor for lack of sanction policies for delinquent reports. This Technical Advisory expands upon the policy for the preparation and timely submission of the Monthly Expenditure Reports as originally promulgated in Technical Advisory 01-18, dated June 27, 2001. NYSDOL now requires that a Local Area fully expend their oldest funds first. By doing so, the Local Area will be provided with a more accurate picture of where they stand in compliance with the anticipated 70% expenditure requirement.
|REFERENCE:||Section 667.300 of the WIA Rules and Regulations and Section 265.3(c) of the TANF Rules and Regulations requires that financial reports be submitted quarterly; State policy requires that financial reports be submitted monthly.
Section 667.200(a) of the WIA Rules and Regulations describes the uniform fiscal and administrative requirements that each local area must follow, which includes accurate financial reporting.
The President’s FY 2004 proposed budget states that there will be an administrative change of WIA requirements to 70% accrued expenditures.
|BACKGROUND:||Technical Advisory 01-18 clarified the submission requirements and established a State policy regarding late submissions of Monthly Financial Reports for the WIA and for TANF Summer Youth financial reports.|
|GUIDELINES:||Failure to Submit Timely Reports and Inaccurate Reports
Effective immediately, the following guidelines apply.
LWIAs that have not submitted all the WIA monthly financial paper reports in accordance with the due date of the 20th day of the following month and/or are substantially inaccurate within a Program Year, will be subject to the following:
Please note: when a Local Area is developing their monthly accruals, they should include an accrual for each contracted service.
The following are four examples of how a report is substantially inaccurate:
Questions concerning the failure to report procedure should be directed to your State Representative.