New York State Workforce Development System New York State
Technical Advisory
 
August 15, 2002
Workforce Development System Technical Advisory #02-17
 
TO: Chairpersons of Local Workforce Investment Boards
Chief Elected Officials
WIA Grant Recipients
WIA Fiscal Agents
WIA Local Area Contacts
SUBJECT:Revision of Comprehensive Five-Year Local Plans Under WIA
Purpose:To provide local areas with guidelines for submittal of revisions to Comprehensive Five-Year Local Plans under WIA
Background:WIA requires each local Workforce Investment Board (WIB) to develop and submit a comprehensive five-year local plan (Local Plan), in partnership with the appropriate chief elected official(s). Initial guidance for development of Local Plans was issued as Workforce Development System Technical Advisory 62-99 (accessible at http://www.workforcenewyork.org/ta/ta62-99.htm). While Local Plans are subject to review and approval by the State Labor Department, they are recognized to be "living documents" subject to revision as demographic, economic, political, and/or other circumstances warrant. When a Local Plan is revised, review and concurrence by the State is necessary in order to assure the continuation of the Plan's status as "Approved."
Guidelines:
  1. Local Plans must be revised whenever one, or more, of the following occurs:

    1. The prior Plan approval was made conditioned upon subsequent additions/revisions.

    2. Any category of local WIA funding changes by more than 10% from the prior year.

    3. The "Vision/Goals" of the local area change so as to be inconsistent with those stated in the Plan.

    4. The needs of the employer community, workers or youth change substantially from those stated in the Plan as previously approved.

    5. The "Roles/Responsibilities/Relationships" within the local workforce investment community change significantly from those stated in the Plan.

    6. The one-stop delivery system, as described in the Plan no longer reflects the reality of the local system.

    7. The services to be provided and/or the local customer service strategies are no longer consistent with those stated in the Planas previously approved.

    8. The systems/procedures to assure accountability vary from those in the Plan as previously approved.

    9. Revisions in negotiated performance standards require changes in service strategies or system design.

    10. Changes are made to any of the Agreement(s) or By-laws attached to the Plan.

    11. The WIB and/or chief elected official(s) deem such a revision necessary.

    12. Changes are made to policies affecting the provision of services in the system. Examples:

      • Self-Sufficiency Standard
      • Use of Customized Training/OJT
      • Individual Training Accounts (ITAs)
      • Priority of Service Determination
      • Design of Youth Services
      • Grievance Procedures

    13. Local area has failed on its performance measures necessitating the development of a strategy to show how improvement will occur.

    14. A subsequent Technical Advisory mandates Plan revisions for any reason.

  2. Local Plans should be revised as follows:

    1. Revisions should follow the same format/procedures as published for the original Plans (see pages i and ii of the Guidelines attached to TA 62-99).

    2. Each page that contains changes should be marked "REVISED" followed by the date of the revision.

    3. Revised pages should be prepared in such a way as to clearly indicate what was changed. We suggest using a "strikethrough" font to indicate deletions and a "bold" font for new material.

    4. Pagination should be consistent with that in the approved plan. (Revised pages submitted to Albany will be inserted into the Plan to replace those in the approved Plan.) If the revised information on a given page requires more than one page, the pagination should be adjusted to make clear what is being replaced (i.e., "pages 7a, 7b, and 7c to replace page 7") and to maintain the original sequence.
Action:Local areas should submit revisions to Local Plans (changed pages only) within 30 days of the event/action/circumstance precipitating the revision. Accompanied by the Local Plan Revision Transmittal, revisions may be submitted electronically or by a single hard copy to:

Margaret M. Moree, Director
Workforce Development and Training Division
New York State Department of Labor
State Office Building Campus
Building 12, Room 450
Albany, New York 12240
Margaret.Moree@labor.state.ny.us

In addition, a courtesy copy should always be sent to your respective State Representative.

Each revision should be submitted along with the attached "Local Plan Revision Transmittal."

Uour State Representative is a available for Technical Assistance concerning Plan revisions.

Attachment:LOCAL PLAN REVISION TRANSMITTAL (Word) or (PDF)