| Field Name | Field Definition (within OSOS) |
|---|---|
| SS # | Module = Customer Detail. Tab = General Info. Field = “SSN” Definition = Customer's Social Security number. Field Parameters = 9 digits with no spaces or dashes. Required field. Alphanumeric. |
| Last name | Module = Customer Detail Tab = General Info Field = “Last Name” Definition = Customer's last name. Field Parameters = Up to 20 characters. Required Field. Alphanumeric. |
| First name | Module = Customer Detail Tab = General Info Field = “First Name” Definition = Customer's first name. Field Parameters = Up to 20 characters. Required Field. Alphanumeric. |
| Date of birth | Module = Customer Detail Tab = General Info Field = “Date of Birth” Definition = Customer's date of birth. Field Parameters = Date -- mm/dd/yyyy. Not a required field for customer registration in OSOS, but it is required for WIA registration in OSOS. |
| Gender | Module = Customer Detail Tab = General Info Field = “Gender” Definition = Customer's gender. Field Parameters = Drop-down field with 3 choices: “Female,” “Male,” and null. Not a required field for customer registration in OSOS, but it is required for WIA registration in OSOS. Numeric: 1= female; 2=male. |
| Street address | Module = Customer Detail Tab = General Info Field = “Address” Definition = Customer's mailing or street address. Field Parameters = Up to 80 characters. Required Field. Alphanumeric. Note that OSOS has two address lines. They are separate fields and each allows up to 80 characters. The first address line is a required field; the second is not. |
| City | Module = Customer Detail Tab = General Info Field = “City” Definition = Customer's mailing city, or city of residence. Field Parameters = Up to 40 characters. Required Field. Alphanumeric. |
| State | Module = Customer Detail Tab = General Info Field = “State” Definition = Customer's mailing state, or state of residence. Field Parameters = A drop-down menu with all the states as choices plus “District of Columbia,” “Guam,” “Other U.S. Territories,” “Outside U.S.,” and “Virgin Islands.” Required Field. Alphanumeric – 2 characters. |
| Zip | Module = Customer Detail Tab = General Info Field = “Zip Code” Definition = Customer's zip code. Field Parameters = Must be 5 or 9 digits. No spaces or dashes. Required field Alphanumeric. |
| County | Module = Customer Detail Tab = General Info Field = “County” Definition = Customer's county. Field Parameters = A dropdown with all New York State counties and select counties for MA, RI, VT, CT, NH, NJ, PA and OH, plus “Unspecified, YY.” Not required. Numeric. |
| Phone | Module = Customer Detail Tab = General Info Field = “Phone” Definition = Customer's phone number. Field Parameters = Ten digits with no spaces, parentheses or dashes. Not required Alphanumeric. |
| Alternate phone | Module = Customer Detail Tab = General Info Field = “Alt” Definition = Customer's alternate phone number. Field Parameters = Ten digits with no spaces, parentheses or dashes. Not required Alphanumeric. |
| Ethnicity | Module = Customer Detail Tab = General Info Field = “Ethnic Heritage” Definition = Customer's ethnic heritage. Field Parameters = In OSOS there are 7 checkbox choices consisting of: “White,” “Black or African American,” “Hispanic or Latino,” “Alaskan or American Indian,” “Asian,” “Hawaiian or Pacific Islander”, “Other.” A check =1=Yes. An empty check box = 0= No. Not required. Strictly defined Ethnicity requires a check for “Hispanic or Latino.” |
| Race | Not an additional field in OSOS. See ethnicity above. Strictly defined, this field consists of the remaining six choices from above A check =1=Yes. An empty check box = 0= No. |
| Education level | Module = Customer Detail Tab = General Info Field = “Education Level” Definition = Customer's education level. Field Parameters = A dropdown with the following choices: “No Grade,” “1 grade,” “ 2 grade,” “3 grade,” “4 grade,” “5 grade,” “6 grade,” “7 grade,” “8 grade,” “9 grade,” “10 grade,” “11 grade,” “12 grade – no diploma,” “GED,” “12 grade – HS graduate,” “Disabled w/Cert./IEP,” “HS + 1 yr coll. or voc/tech – no degree,” “HS + 2 yr coll. or voc/tech – no degree,” “HS + 3 yr coll. or voc/tech – no degree,” “HS + 1 yr Vocational Degree,” “HS + 2 yr Vocational Degree,” “HS + 3 yr Vocational Degree,” “HS + 1 yr Associates Degree,” “HS + 2 yr Associates Degree,” “HS + 3 yr Associates Degree,” “Bachelor's or equivalent”, “Master's Degree,” “Doctorate Degree.” Required field. Numeric. There are 27 codes. |
| Currently attending school | Module = Customer Detail Tab = General Info Field = “In School” Definition = Denotes whether or not customer is attending school. Field Parameters = Drop-down field with 3 choices: “Yes,” “No,” and null. Required field Numeric. |
| Currently employed | Module = Customer Detail Tab = General Info Field = “Employed” Definition = Denotes whether or not customer is employed. Field Parameters = Two radio button choices – “Yes,” and “No.” Required field. Numeric. 1=Yes; 0=No. |
| Currently collecting UI Do not interface this data. |
Module = Customer Detail Tab = General Info Field = “UI claimant” Definition = Customer's UI claimant status. Field Parameters = Dropdown menu with 5 choices: “Exhaustee,” “None (Not Claiming UI),” “Seek (Subject to Work Search),” “Other (Temp. Layoff or Perm. Deferred)” and Null. Not required. |
| Number of weeks unemployed in last 26 weeks | Module = Customer Detail Tab = General Info Field = “Weeks not Employed at Registration” Definition = Number of weeks customer has been unemployed at time of OSOS registration. Field Parameters = A number greater than or equal to 0 but less than or equal to 26. Required Field Numeric. 2 characters. |
| Migrant/seasonal farm worker Do not interface this data |
Module = Customer Detail Tab = Add'l Info Field = “Migrant / Seasonal Worker” Definition = Whether or not customer is a migrant / seasonal Worker. Field Parameters = Two radio button choices – “Yes,” and “No.” Required field. Numeric. 1=Yes; 0=No |
| Public assistance recipient Do not interface this data |
Module = Customer Detail Tab = Add'l Info Field = See screen shot at end of this document. Definition = See screen shot at end of this document. Field Parameters = See screen shot at end of this document. |
| Disabled | Module = Customer Detail Tab = Add'l Info Field = “Customer Disability Status” Definition = Customer's disability status. Field Parameters = Drop-down with three choices: “Disabled,” “Disabled with Imped,” “Not Disabled.” Not required Numeric. 1=Not Disabled; 2=Disabled; 3=Disabled with Impediment. |
| Veteran Do not interface this data |
Module = Customer Detail Tab = Add'l Info Field = “Military Service” Definition = Denotes whether or not customer is a service veteran. Field Parameters = A checkbox that is given a “Yes” value if checked. Not required. Numeric . |
| Disabled veteran Do not interface this data |
Module = Customer Detail Tab = Add'l Info Field = “Service Disability” Definition = Indicates veteran's disability status. Only pops up if “Military Service” is checked. Field Parameters = A dropdown with 3 choices: “Disabled,” “Not Disabled,” “Special Disabled.” Not required. |
| Preferred method of contact Do not interface this data |
Module = Customer Detail Tab = Add'l Info Field = “Contact Preferences” Definition = Denotes how customer prefers to be contacted. Field Parameters = Five checkbox choices: “Use Postal,” “Pri. Phone,” “Alt. Phone,” “Fax,” and “Email.” Required field. Numeric. For each choice 1=Yes; 0=No. |
| One Stop identifier Do not interface this data |
Module = Customer Detail Tab = General Info Field = “Office” Definition = Office where customer is being registered. Field Parameters = Pre-program this field with an identifier for each One Stop/affiliate in the LWIA. |
| Local Workforce Investment Area Do not interface this data |
Module = Customer Detail Tab = General Info Field = “WIB Assigned” Definition = Workforce Investment Board name. Field Parameters = Pre-program this field with the name of the LWIA. |
| FIPS Code | Pre-program this field with the FIPS code of the LWIA. |
